Tag: Setup

Note To Self: how to instantly create tasks in Trello

If you are using the mail import feature of Trello, you can speed up the notes with Note To Self Mail. The app creates notes in Trello in seconds.

Setup Note To Self Mail for Trello

1. Get your Trello email address

Get your Trello email address by open up one of your boards in Trello and go to “Email-to-board Settings” ind the settings section of the sidebar. Emails sent to this address will appear as a task in this board. The subject of the email will become the title and the body will become the description.

2. Add your Trello email address to Note To Self Mail

Add this email address to Note To Self Mail. You can also set the label to “Trello” or any other descriptive name.

Note To Self Mail > Settings > Add email …

3. Adjust the subject

Trello uses the subject as a main source of a new note. Set the subject to “Use first line of note”. This ensures, that the first line is used as subject and all the other text lines are moved to the description of the task.

Note To Self Mail > Settings > Add email … > Subject

Usage

There are some shortcuts or special chars that can be used in the subject of the mail. All available features are described in Trello’s documentation: Formatting Tips (opens in a new tab)”>Creating cards by email > Formatting Tips.

Now, you can send any note to Trello. With the following text …

… a new task will be created in Trello …

You might notice, that the task was placed in the correct list (as set in Trello) and was tagged with “home”. All the other contents of the input (line 2 up to the end) are moved to the task description. That’s it!

Note To Self: how to quickly create tasks in OmniFocus

If you are using the email capture / mail drop feature of OmniFocus, you can speed up the notes with Note To Self Mail. The app creates notes in OmniFocus in seconds.

Setup Note To Self Mail for OmniFocus

1. Create your OmniFocus email address

If you’re already using the Omni Sync Server to sync OmniFocus, you can log in to the sync server web interface and create your first Mail Drop address. After logging in, just click the Create Address button to automatically generate the email address (a combination of your account name and a random string of characters, for example).

2. Add your OmniFocus email address to Note To Self Mail

Add this email address to Note To Self Mail. You can also set the label to “OmniFocus” or any other descriptive name.

Note To Self Mail > Settings > Add email …

3. Adjust the subject

OmniFocus uses the subject as a main source of a new note. Set the subject to “Use first line of note”. This ensures, that the first line is used as subject and all the other text lines are moved to the body.

Note To Self Mail > Settings > Add email … > Subject

Usage

In OmniFocus, the subject line of that message becomes the name of the new Inbox item. The body of the message becomes the Note, which can contain text, attachments (such as images and files), and simple HTML (more complex formatting is removed). All available features are described in OmniFocus documentation: Capture Methods > Email Capture (Mail Drop).

Now, you can send any note to OmniFocus. With the following text …

… a new task will be created in your Inbox.

You might notice, that the first line is used as title. All the other contents of the input (line 2 up to the end) are moved to the task description. That’s it!

Note To Self: how to create tasks in Asana – the fast way

If you are using the mail import feature of Asana, you can speed up the notes with Note To Self Mail. The app creates notes in Asana in seconds.

Setup Note To Self Mail for Asana

You can create tasks and conversations from email addresses associated with Asana. Check which email address is associated by open up Asana and go to “My Profile Settings > Email Forwarding”.

1. Add the Asana email address to Note To Self Mail

Add the Asana email address x@mail.asana.com to Note To Self Mail. You can also set the label to “Asana” or any other descriptive name.

You can create conversations by using [team-name]@mail.asana.com. For example, marketing@mail.asana.com goes to the Marketing team, and customer-success@mail.asana.com goes to the Customer Success team.

Note To Self Mail > Settings > Add email …

2. Adjust the subject

Asana uses the subject as a main source of a new note. Set the subject to “Use first line of note”. This ensures, that the first line is used as subject and all the other text lines are moved to the description of the task.

Note To Self Mail > Settings > Add email … > Subject

3. Check your “from” email address

When using Gmail, your login id is used as sender address. If you use a custom SMTP server, you can specify the sender email in SMTP settings. In this case you have to make sure that this email is the same as the one used in Asana settings (see 1.).

Usage

Now, you can send any task to Asana. Tasks emailed will appear in your My Tasks list.

  • The subject line will be the task name
  • The body will be the task description
  • All email attachments will be attached to the task
  • You can cc teammates to add them as task collaborators

A detailed description of the possibilities are listed in Asana’s documentation: Emailing Tasks.

Now, you can send any note to Asana. With the following text …

… a new task will be created in Asana …

You might notice, that the task was placed in the correct project. The subject is set to the task title. All the other contents of the input (line 2 up to the end) are moved to the task description. That’s it!

Note To Self: how to quickly create tasks in Wunderlist

If you are using the mail import feature of Wunderlist, you can speed up the tasks with Note To Self Mail. The app creates tasks in Wunderlist in seconds.

Note: as Wunderlist was acquired by Microsoft and is therefore not available after 6th of May 2020, feel free to check out an alternative task manager like Trello, Evernote, Omnifocus, Asana or any other.

Thank you 6 Wunderkinder for this great app!

Setup Note To Self Mail for Wunderlist

1. Add the Wunderlist email address to Note To Self Mail

Add the email address me@wunderlist.com to Note To Self Mail. You can also set the label to “Wunderlist” or any other descriptive name.

Note To Self Mail > Settings > Add email …

2. Adjust the subject

Wunderlist uses the subject as name of a new task. Set the subject to “Use first line of note”. This ensures, that the first line is used as name and all the other text lines are moved to the description of the task.

Note To Self Mail > Settings > Add email … > Subject

Usage

Now, you can send any task to Wunderlist. With the following text …

… a new task will be created in Wunderlist …

The task was placed in the inbox list and was tagged with “home”. All the other contents of the input (line 2 up to the end) are moved to the notes of the task. That’s it!

Note To Self: how to quickly create notes in Evernote

If you are using the mail import feature of Evernote, you can improve this behaviour with Note To Self Mail. The app creates notes in Evernote in seconds.

Setup Note To Self Mail for Evernote

1. Get your Evernote email address

[…] Your Evernote email address is a unique address you can use to save emails into Evernote and looks something like this: username.5199b42@m.evernote.com. To find your Evernote email address, go to your account settings […] as described in documentation.

2. Add your Evernote email address to Note To Self Mail

Add this email address to Note To Self Mail. You can also set the label to “Evernote” or any other descriptive name.

Note To Self Mail > Settings > Add email …

3. Adjust the subject

Evernote uses the subject as a main source of a new note. Set the subject to “Use first line of note”. This ensures, that the first line is used as subject and all the other text lines are moved to the body of the note.

Note To Self Mail > Settings > Add email … > Subject

Usage

There are some shortcuts or special chars that can be used in the subject of the mail. All available features are described in Evernote’s documentation: How to save email into Evernote.

The simplest structure to create a note in Evernote is the following:

[Title of note] ![optional date for reminder] @[notebook] #[tag]

Sending a note with the following text …

… will appear in Evernote as a note …

You might notice, that the note got an alert (tomorrow) and was placed in the correct notebook and tagged with “home”. All the other contents of the input (line 2 up to the end) are moved to the notes body. That’s it!